Senior Marketing Coordinator

Studio W Architects is looking for a Senior Marketing Coordinator with 5+ years’ experience in the A/E/C industry to work in collaboration with Studio W Architects’ President and marketing department. Along with the management team, the person who holds this position is responsible for helping to champion Studio W Architects’ marketing and business development strategies and implementation.

This is a full-time position (although part-time would be considered based on candidate qualifications). The individual can be located in any of the firm’s four office locations – San Jose, Sacramento, Newport Beach or Chico. This role reports to the Marketing Manager.

Position Requirements

• Oversight of the project pursuit process, including:
  • SOQ/Proposal triage process, including identification of long lead items
  • SOQ/Proposal development, including management of all deliverables and directing/delegating tasks to others as needed (coordinating with consultants; distributing tasks to President, CEO, COO, Marketing Manager, Client Leaders and Project Managers; delegating to Project Administrators; etc.)
  • Interview preparation, rehearsals and possible attendance
  • Recording and implementing feedback received from client debriefs
  • Post-Proposal analysis (transfer of data to marketing libraries, CRM database, etc.)
• Creating and maintaining firm templates and master files, including firm information and data, staff resumes, project sheets & data, proposal narratives and presentations
• Maintaining marketing-related information and data entry in the CRM database, Deltek Vantagepoint and Monday.com (workload planning tool)
• Maintaining the marketing network file structure
• Assisting with business development initiatives, including client/market research and scheduling appointments
• Contributing to the firm’s digital marketing program
  • Website content management and asset creation
  • Social media content development and engagement
• Design of collateral pieces – development of graphics and content for brochures, project postcards, technical reports, email campaigns, etc.
• Supporting technical projects with graphic design oversight and producing deliverables
• Preparation of project design and personnel award submittals and associated coordination
• Registering for, coordination of and possible attendance at conferences, industry and professional association events
• Coordinating event and organization sponsorships
• Assisting with client appreciation events and entertainment (sports season tickets, networking receptions, etc.)
• Organizing and/or assisting with staff appreciation events
• Management of marketing supplies – ordering marketing materials, business cards, stationary, branded swag items, etc.
• Management of office periodical subscriptions (business journals, magazines, etc.)
• Management of photography (project photography, staff headshots, etc.)

Required Qualifications

• 5+ years’ experience in marketing and business development, preferably in the A/E/C industry
• College degree in marketing, communications, business administration or related field (or equivalent experience)
• Expertise in marketing, communications and graphics software, such as Microsoft Office, Adobe Creative Suite (specifically InDesign) and CRM database (Deltek, Cosential, Salesforce, etc.)
• Certifications related to technical writing, graphic design, web design and social media are a plus

Skills & Traits

• “Worker/Doer/Seller”
• Positive, people-oriented attitude
• Self-motivated (without need for daily management)
• Exceptional internal and external communication skills
• Strong verbal and written communication skills
• Excellent editing, proofreading and grammatical abilities
• Strong graphic arts ability
• Superior organizational, planning and prioritization skills
• Interpersonal skills – integrity, role model, team player, supportive
• Ability to handle multiple projects and deadlines simultaneously
• Leads large, diverse and disparate teams
• Strong decision-making skills
• Goal-oriented
• Strong energy and proven hard worker
• Desire to create a hard working but fun-loving office culture!

Compensation & Benefits

Salary is commensurate with experience.

We offer an extensive benefits package, including:

• Medical/Dental/Vision healthcare insurance
• Paid vacation, sick leave and holidays
• Life insurance
• Long-term disability
• Flexible Spending Account
• 401(k)
• Performance bonus (based on company profitability)
• Professional membership support and training opportunities
• Give-back program offering company contribution on employee behalf to qualifying non-profit organizations
• Quarterly morale and team building events

Contact

For more information or to submit a resume, please contact Chelsea Pozar, CPSM, Assoc. AIA, President, at ChelseaP@StudioW-Architects.com.

Studio W Architects is an Equal Opportunity Employer. At this time, Studio W Architects will not sponsor a new applicant for work authorization.